Learn more about News release
- For information on Wikipedia press releases, see Wikipedia:Press releases.
A news release, press release or press statement is a written or recorded communication directed at members of the news media for the purpose of announcing something claimed as having news value. Typically, it is mailed, faxed, or e-mailed to assignment editors at newspapers, magazines, radio stations, television stations, and/or television networks. Commercial newswire services are also used such as Eworldwire to distribute news releases. Sometimes news releases are sent for the purpose of announcing news conferences.
A news release is different from a news article. A news article is a compilation of facts developed by journalists published in the news media, whereas a news release is designed to be sent to journalists in order to encourage them to develop articles on the subject. A news release is generally biased towards the objectives of the author.
The use of news releases is common in the field of public relations, the aim of which is to attract favorable media attention to the PR firm's client, and publicity, the aim of which is to attract favorable media attention for products marketed by the client.
The press release was first introduced in 1906 by Ivy Lee, who is often referred to as the first real public relations practitioner. At that time, Lee's agency was working with the Pennsylvania Railroad, which had just fallen victim to a tragic accident. Ivy Lee convinced the company to issue the first press release to journalists, before other versions of the story, or suppositions, could be spread among them and reported. He used a press release, in addition to inviting journalists and photographers to the scene and providing their transportation there, as a means of fostering open communication with the media.
"-30-" is a traditional closing for a press release. It started during the Civil War when telegraphers tapped "XXX" at the end of a transmission. XXX is the Roman numeral for 30. Another common press release closing is ###.
While there are several types of press releases (such as general news releases, event releases, product press releases, and more recently social media press releases), press releases very often have several traits of their structure in common. This helps journalists separate press releases from other PR communication methods, such as pitch letters or media advisories. Some of these common structural elements include:
- Headline - used to grab the attention of journalists and briefly summarize the news.
- Dateline - contains the release date and usually the originating city of the press release.
- Introduction - first paragraph in a press release, that generally gives basic answers to the questions of who, what, when, where and why.
- Body - further explanation, statistics, background, or other details relevant to the news.
- Boilerplate - generally a short "about" section, providing independent background on the issuing company, organization, or individual.
- Media Contact Information - name, phone number, email address, mailing address, or other contact information for the PR or other media relations contact person.
 Video news releases
Some public relations firms send out video news releases (VNRs) which are pre-taped video programs that can be aired intact by TV stations. Often, the VNRs are aired without the stations' identifying or attributing them as such.
TV news viewers can often detect the use of VNRs within television newscasts; for example, many movie-star "interviews" are actually VNRs, taped on a set which is located at the movie studio and decorated with the movie's logo. Another frequent example of VNRs masquerading as news footage is videotapes of particular medical "breakthroughs," that are really produced and distributed by pharmaceutical companies for the purpose of selling new medicines.
Video News Releases can be in the form of full blown productions costing tens of thousands or even hundreds of thousands. They can also be in the TV news format, or even produced for the web.
News releases have been a large source of criticism against various types of journalists, who sometimes rely on them heavily. Many articles in the video game and business press, particularly, are little more than recycled press releases. Some people criticize writers for creating articles in this way, because it consititutes free advertising for the company in question, especially if it is not contrasted with criticism of that company or product in the same article, and because sloppier news outlets will publish anything released by a PR office they are familiar with while ignoring possibly better stories. On the other hand, few dispute that news releases remain a valuable way for media to be made aware of new products, services, agencies and upcoming events of interest.
 Embargoed news release
Sometimes a news release is embargoed -- that is, news organizations are requested not to report the story until a specified time. For example, news organizations usually receive a copy of presidential speeches several hours in advance. In such cases, the news organizations generally do not break the embargo. If they do, the agency that sent the release may blacklist them. A blacklisted news organization will not receive any more embargoed releases, or possibly any releases at all.
However,it is very hard to enforce embargos on jounalists, as there is constant pressure by Editors to be first to a story. It is unlikely that a PR agency will blacklist a form of media, as other clients may want to be featured in this publication. This problem can be overcome by controlling the timing of a release via email rather than relying on the journalist to do this for you.
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Sample Format Sample Press Release Format with Tips